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WooCommerce Xero Integration
Connect your WooCommerce store with Xero accounting software for automated order processing, inventory management, and financial synchronization. Perfect for WordPress-based online stores.
Ideal for UK and EU businesses looking to streamline their accounting workflow. The integration runs automatically, syncing orders, products, and customer data in real-time without manual intervention.
Key Benefits
- ✓Automated order processing
- ✓Real-time inventory sync
- ✓Customer data synchronization
- ✓VAT compliance for UK/EU
- ✓Multi-site and multi-currency support
Comprehensive Integration Features
Our WooCommerce Xero integration provides everything you need to keep your WordPress store and accounting system perfectly synchronized
Automated Order Processing
Every order placed in your WooCommerce store is automatically synchronized with Xero. Orders are created as invoices or sales receipts in Xero, complete with all order details, line items, shipping information, and payment status. This eliminates the need for manual invoice creation and ensures your accounting records are always current.
Product and Inventory Sync
Keep your product catalog and inventory levels synchronized between WooCommerce and Xero. When products are sold, stock levels are automatically updated in both systems. You can also sync product information, including SKUs, descriptions, and pricing, ensuring consistency across platforms.
Customer Management
Customer data from WooCommerce is automatically synchronized with Xero contacts. New customers are created in Xero when they place their first order, and existing customer records are updated with the latest information. This maintains accurate customer data across both systems without duplicate entry.
Tax and VAT Compliance
Properly handle tax calculations for UK and EU businesses. The integration automatically calculates and syncs VAT amounts based on your WooCommerce tax settings and customer location. This ensures compliance with local tax regulations and simplifies tax reporting for multiple jurisdictions.
Payment Reconciliation
Automatically reconcile payments, refunds, and fees between WooCommerce and Xero. Transaction details are correctly mapped, including payment gateways, processing fees, and refunds. This streamlines your financial reconciliation process and reduces the time spent on manual matching.
Multi-Site and Multi-Currency Support
Perfect for businesses running multiple WooCommerce stores or selling in different currencies. The integration handles multiple sites and currencies, ensuring accurate accounting for each store and proper currency conversion where needed. Ideal for businesses expanding across European markets.
How the Integration Works
Simple setup process designed for WordPress users
Install & Connect
Install our integration plugin (if using WordPress) or authorize the API connection between your WooCommerce store and Xero account. The secure OAuth process ensures your data remains protected throughout.
Configure Settings
Customize your sync preferences. Choose which order fields to sync, set up product mapping, configure inventory rules, and adjust tax settings for your jurisdiction. The configuration is flexible and can be adjusted anytime.
Automatic Sync
Once configured, the integration runs automatically in the background. Every new order, inventory change, or customer update is synchronized in real-time. Monitor sync status, view detailed logs, and receive alerts if any issues occur.
Perfect For
WordPress-Based E-commerce
If you're running your online store on WordPress with WooCommerce, this integration is perfect for you. It seamlessly connects your WordPress site with Xero, allowing you to leverage the flexibility of WordPress while maintaining professional accounting practices. The integration works with any WordPress hosting setup.
Whether you're using a simple WooCommerce setup or have multiple stores, the integration scales with your business. Handle everything from small boutique stores to large multi-site operations.
UK and EU Retailers
UK and European businesses benefit from automatic VAT calculations and proper tax reporting. The integration ensures compliance with HMRC (UK) and EU tax requirements, automatically calculating the correct VAT rate based on customer location and product type.
Multi-currency support ensures accurate accounting for international sales. The integration handles currency conversion and maintains proper records for transactions in different currencies, making it ideal for businesses selling across European markets.
Frequently Asked Questions
Everything you need to know about WooCommerce Xero integration
How does WooCommerce Xero integration work?
The integration connects your WooCommerce store (WordPress) and Xero account through secure API connections. When an order is placed in WooCommerce, it automatically creates a corresponding invoice or sales receipt in Xero. The synchronization happens in real-time, ensuring your accounting records are always up-to-date. You can configure what data gets synced and customize the mapping according to your business requirements.
Do I need technical knowledge to set this up?
No technical knowledge is required. The setup process is straightforward and guided. You'll need to install our plugin (if using WordPress) or authorize the API connection, configure your sync preferences, and the integration will start working. Our setup wizard walks you through each step, and support is available if you need assistance.
Is this integration secure?
Yes, security is paramount. We use industry-standard encryption (SSL/TLS) for all data transfers between WooCommerce and Xero. We never store your financial data permanently - we only facilitate secure communication between the two systems. All connections use OAuth 2.0 authentication, and we fully comply with GDPR and data protection regulations.
Can I sync existing orders from WooCommerce to Xero?
Yes, during the initial setup, you can choose to sync historical orders and data from WooCommerce to Xero. This ensures your accounting system has a complete record of past transactions. The initial sync may take some time depending on the volume of historical data, but subsequent syncs happen automatically in real-time.
What happens if I have multiple WooCommerce stores?
The integration supports multiple WooCommerce stores. You can connect each store to the same or different Xero accounts, depending on your business structure. Each store maintains its own sync configuration, allowing you to customize settings per store while managing everything from a central dashboard.
How does it handle refunds and returns?
Refunds and returns are automatically synchronized to Xero. When a refund is processed in WooCommerce, a corresponding credit note or refund transaction is created in Xero. This ensures your accounting records accurately reflect all financial transactions, including returns and adjustments.
Does this work for UK and EU tax requirements?
Absolutely. The integration is designed with UK and EU businesses in mind. It properly handles VAT calculations based on customer location, supports multiple tax rates, and ensures compliance with local tax regulations. Whether you're based in the UK, Germany, France, or any other EU country, the integration will work seamlessly with your local tax requirements.
Can I customize the sync behavior?
Yes, you have extensive control over the sync configuration. You can choose which order fields to sync, how to map WooCommerce products to Xero items, which customer fields to include, set up custom rules for different order statuses, and configure tax handling. This flexibility ensures the integration works exactly how your business needs it to.
Ready to Connect WooCommerce with Xero?
Start automating your data synchronization today. Setup takes minutes, and you'll see the benefits immediately.
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